Services
We stand up your project's document-control environment at mobilisation, then embed specialist controllers to run it through to handover. The service is built by a founder who has delivered projects at UGL, Civmec, Monadelphous and CBH.
Service 01 — Managed Service
Specialist Document Controllers placed into your project as a contracted service, embedded in your EDMS and ours, working to your client's governance and in your timezone. Sized from fractional cover to a full squad, they take the registers, transmittals and vendor chasing off your engineers' desks.
Document registration, numbering and naming conventions, metadata, and a deliverables register (MDR) updated as documents move, so the register you open is the current one.
Every transmittal issued and logged. Each recipient gets their own download link and every download is recorded: who, which file, when. Client comments are tracked through to close-out.
Rev and status kept unambiguous through IFR, IFA and IFC — so the field never fabricates off a superseded revision and rework stays off your NCR log.
Incoming supplier documents tracked and chased before they hit critical path, with first-pass completeness checks against your conventions.
A senior controller in your timezone owns judgment and the client relationship; the volume work scales behind them, growing or shrinking with your deliverables load.
We map to your client's mandated EDMS, numbering and data-residency rules — onshore-only handling where the contract demands it.
Document control fails in specific, familiar ways: the engineer who renames a file instead of revising it, the controller hired in week six, the vendor data nobody owned. We arrive resourced at mobilisation and sit inside your project-controls rhythm, so those gaps never open.
Service 02 — Mobilisation
The document-control system you start with decides how the whole job runs. We stand it up at mobilisation — EDMS, numbering standards, registers, templates and workflows — configured to your client's requirements and ready for the team on day one.
We stand up your SharePoint, Teams or mandated EDMS: folder structures, access groups and permissions, set before the first document lands. Latest revisions can mirror into your own SharePoint under an optional read-only lock.
A numbering schema of up to five custom segments ending in an auto-assigned sequence (413-MEC-DS-0001), plus metadata fields and a revision/status matrix mapped to your client's standard so transmittals reconcile on both ends.
A deliverables register (MDR), transmittal and submittal templates, the distribution matrix, and review workflows with hold points: reviewers auto-assigned by discipline, reviews closed after a set window. Built once, used by everyone.
We wire up DC Workflow, the Teams app and Entra ID SSO. Then we train your team and leave written procedures behind, so the system survives a controller rolling off.
A fixed-scope setup engagement tailored to your project's size and your client's governance. Hand it over to your own controllers, or pair it with our Managed Document Control team to run it end to end.
Send us the job: the scope, the client and any mandated systems. We'll come back with a plan for setup, controllers, or both.